If you have paid an artist a recoupable advance on royalties for a release, then you will need to add this within Royalty Worx.
An advance is added on a Contract to Contract basis. An advance does not cross recoup between multiple releases unless those multiple releases are added to the same contract, advances are specific to the royalties earned on the contract to which they are added.
If you need the advance to cross recoup between multiple releases for that licensor, you should set this up as a negative Opening Balance which you can read about here. It is important that you do not mark the negative opening balance as paid.
To add an Advance to a contract follow these steps:
1) Find the Contract In that you want to add the advance to under "Royalty Worx -> Contracts In"
2) Click the "Advance" button on the top menu inside the Contract In
3) Enter the "Value", the "Date" and choose what Licensor on the Contract the advance is for. If the licensor you want to pick is not here, this will be because you have not added them as a Licensor on the Contract.
4) If the Advance has been paid, check the "Advance Paid" button and enter the date that it was paid. Paid advanced will then recoup against the royalties generated on this Contract In for the allocated licensor.
IMPORTANT: If you do not mark an advance as paid, the licensor can invoice you for the advance amount.
You can view the advance at a later date and providing it has not been paid, delete it if needed by viewing the "Statements" tab on the Contract In.